Departing UW Health GME
Congratulations on nearing the completion of training! Please review important reminders as you prepare for graduation and begin the offboarding process.
Wisconsin Medical Licensure
Complete the change of address for your Wisconsin medical license on the LicensE application portal.
National Provider Identification Number
It is crucial that National Provider Identification (NPI) information is updated when beginning employment at a new institution. This must be updated within 30 days of the change effective date. It is the health care provider’s responsibility to keep their NPI information up to date.
Provider Information
Update your provider information:
- Provider business mailing address
- New practice location
- New program location — if going to a new training program outside UW Hospitals and Clinics, contact the new program coordinator for the address
- If transitioning to UW School of Medicine and Public Health faculty, contact the UW Medical Foundation Provider Enrollment at 608-829-5485
- If transitioning to Williams S. Middleton VA Hospital faculty, contact the Medical Affairs Office at (608) 280-7239
- Provider business practice address (in many cases this is different from the provider business office address) — pharmacies use this address to directly contact providers on prescription questions
- Provider taxonomy and state licensure
- Designation of an alternate person (can be the practitioner)
DO NOT use your home address or personal phone number.
Drug Enforcement Administration Updates
If applicable, complete the address change request on the Drug Enforcement Administration (DEA) website after acquiring an approved state license at the new practice location. These changes will become effective immediately after DEA verifies the new state license. The change of address will also ensure that DEA renewal notices are sent to the correct address.
Professional Liability Insurance
While employed by UW Hospitals and Clinics, GME physicians were covered under UW Hospitals and Clinics’ professional liability insurance and UWHC paid for the primary insurance during the training period. Any coverage for moonlighting activities would have been paid by the moonlighting employer.
Liability Coverage/Claims History Request: If information regarding liability coverage and claims history is required for new employment; residents should complete the Request for Liability Coverage/Claims History Form to obtain a report. For any questions on coverage or claims, contact the Risk Management Department at 608-261-1327.
Certificates
UW Hospitals and Clinics-Graduate Medical Education (GME) certificate policy:
- The certificate of completion is a valuable legal document
- Each graduating trainee is entitled to one completion certificate per program completed
- The name on the certificate is the name under which the resident/fellow trained
- Lost or stolen certificates will not be replaced, and name changes are not permitted
- A damaged certificate may be replaced only if the original certificate is returned to the GME office to be destroyed
Additional Updates
Wisconsin Injured Patients and Families Compensation Fund
Graduating GME physicians employed by UW Hospitals and Clinics are responsible for status changes with the Wisconsin Injured Patients and Families Compensation Fund (IPFCF). UWHC paid for GME physician IPFCF assessment (excess coverage) during training.
With the completion of training, and after changing the address for your Wisconsin medical license, the IPFCF will send a letter indicating that the GME physician no longer has a valid certificate of professional liability on file with the IPFCF. It is the responsibility of the individual physician to respond to this letter, review the attached directions and correctly complete the IPFCF form.
Health Insurance and Other Benefits
Please review Separating Employment at UW Health (UWHC) for specific UWHC benefit termination information. As a resident, you may not have been eligible for all benefits listed. Questions regarding your benefits should be directed to the HR Service Center at 608-263-6500.
Parking
GME physicians who no longer require parking at UW, whether due to the completion of training or other reasons, must:
- Complete the UW Parking Cancellation form.
- Bring the form and return the parking permit to a UW Transportation Office
Once surrendered, no further payroll deductions will be made, and a pro-rated refund will be issued, regardless of whether payment was made through payroll deduction or in full by personal payment.