GME Offboarding Process

Congratulations on nearing the completion of training! Please review important reminders as you prepare for graduation and begin the offboarding process.

Wisconsin Medical Licensure

Complete the change of address for your Wisconsin medical license on the Wisconsin Department of Safety & Professional Services website or LicensE application portal.

National Provider Identification Number

It is crucial that National Provider Identification (NPI) information is updated when beginning employment at a new institution. This must be updated within 30 days of the change effective date. It is the health care provider’s responsibility to keep their NPI information up to date.

Visit the NPI login page

Provider Information

Update your provider information:

  • Provider business mailing address
    • New practice location
    • New program location — if going to a new training program outside UW Hospitals and Clinics, contact the new program coordinator for the address
    • If transitioning to UW School of Medicine and Public Health faculty, contact the UW Medical Foundation Provider Enrollment at 608-829-5485
    • If transitioning to Williams S. Middleton VA Hospital faculty, contact the Medical Affairs Office at (608) 280-7239
  • Provider business practice address (in many cases this is different from the provider business office address) — pharmacies use this address to directly contact providers on prescription questions
  • Provider taxonomy and state licensure
  • Designation of an alternate person (can be the practitioner)

DO NOT use your home address or personal phone number.

Last Paycheck

To determine the date of your last paycheck, review the UWHC bi-weekly payroll calendar located on U-Connect, or contact payroll at or 608-262-4559.

Drug Enforcement Administration Updates

If applicable, complete the address change request on the Drug Enforcement Administration (DEA) website after acquiring an approved state license at the new practice location. These changes will become effective immediately after DEA verifies the new state license. The change of address will also ensure that DEA renewal notices are sent to the correct address.

Professional Liability Insurance

While employed by UW Hospitals and Clinics, residents/fellows were covered under UW Hospitals and Clinics’ professional liability insurance and UWHC paid for the primary insurance during the training period. Any coverage for moonlighting activities would have been paid by the moonlighting employer.

Liability Coverage/Claims History Request: Information regarding liability coverage and claims history is required for new employment; residents should complete the Request for Liability Coverage/Claims History Form to obtain a report. Any questions on coverage or claims, contact the Risk Management Department at 608-261-1327.

Required Address Updates

You will need to submit a change of address by going to Oracle via U-Connect before the last day of training (refer to the Address Change Job Aid for instructions). U-Connect access will be revoked when your training ends. If access is needed after the last day of training, email A current address is required in order to receive your W-2 form in January of the next year.

Direct Deposit Updates

View direct deposit update instructions

MedHub Access

MedHub access is terminated 30 days after your program end date. Please work with the program coordinator to ensure that all necessary training documentation has been completed (e.g., evaluations, procedures, duty hours, etc.) and any personal information you want to keep for your records has been exported. If you would like MedHub communication sent via email during this 30-day window, a personal email must be provided. Your UW Health email account will no longer be active.


UW Hospitals and Clinics-Graduate Medical Education (GME) certificate policy:

  • The certificate of completion is a valuable legal document
  • Each graduating trainee is entitled to one completion certificate per program completed
  • The name on the certificate is the name under which the resident/fellow trained
  • Lost or stolen certificates will not be replaced and name changes are not permitted
  • A damaged certificate may be replaced only if the original certificate is returned to the GME office to be destroyed

Additional Updates

Items To Be Returned

Return the following items to program coordinator:

  • Hospital IDs
    • UW Hospitals and Clinics photo ID
    • VA photo ID (if applicable)
    • Meriter Hospital ID (refund received when ID returned to Meriter Hospital Transportation Department)
  • UW Hospitals and Clinics pager
  • UW parking permit/hangtag (if applicable)
  • Keys (if applicable)
  • All scrubs must be returned to their assigned machines — If scrubs are not returned, $25/set will be deducted from your last paycheck
    • Please DO NOT turn in VA, Meriter or SSM scrubs to UWHC machines
  • Any other program-assigned items belonging to your program or UWH provisioned assets (i.e., laptop, monitor, docking station, etc.)
Wisconsin Injured Patients and Families Compensation Fund

Graduating residents/fellows employed by UW Hospitals and Clinics are responsible for the status changes with the Wisconsin Injured Patients and Families Compensation Fund (IPFCF). UWHC paid for residents/fellows IPFCF assessment (excess coverage) during training.

With the completion of training, and after changing the address for your Wisconsin medical license, the IPFCF will send a letter indicating that the resident/fellow no longer has a valid certificate of professional liability on file with the IPFCF. It is the responsibility of the individual to respond to this letter, review the attached directions and correctly complete the IPFCF form.

Email and Electronic File Storage

Outlook email accounts will terminate on the last day of training. Forward any emails from Outlook account to your personal account. Be sure that you are not transferring any PHI to an outside account. Also, transfer any files that have been saved on your Resident Desktop.

Health Insurance and Other Benefits

Please review Separating Employment at UW Health (UWHC) for specific UWHC benefit termination information. As a resident, you may not have been eligible for all benefits listed. Questions regarding your benefits should be directed to the HR Service Center at 608-263-6500.

Long-Term Disability Insurance - Northwestern Group LTD Insurance

The long-term disability insurance, underwritten by the Northwestern Mutual Life Insurance Company through Shulla Financial Services, ends on the last day of training. If a resident/fellow wishes to apply for conversion coverage, this needs to be requested prior to the last day of employment at UW Hospitals and Clinics. Information will be sent by Shulla Financial Services to the home address. Contact Andrew P. Shulla, CLU, at 608-836-2094 with any questions. If interested in converting group long-term disability coverage to conversion insurance, complete the Long-Term Disability Conversion Request Form (PDF) and return to the address indicated on the form.