MPH Student Handbook 2025–2026

The student handbook serves as a tool for navigating the Master of Public Health (MPH) program at the School of Medicine and Public Health (SMPH). It includes answers to many of your questions and some tips to help you maximize your time in the MPH program. Please take the time to familiarize yourself with our policies and procedures, and remember to reference your handbook as you have questions throughout your tenure.
 

Your time in the program will go quickly. Amplify your experience by joining student organizations, participating in departmental, school, and campus educational events, governance opportunities, and applying what you learn in your classes, Applied Practice Experience, and other practice and community facing opportunities.

Specific things you can do for success:

  • Build community: Get involved outside of your classes by networking with classmates and faculty, participating in student organization activities and attending the many educational offerings, seminars and activities provided on the UW–Madison campus.
  • Network: Build your professional and personal networks in your courses and Applied Practice Experience. The relationships you make today may result in the job of your dreams tomorrow! The courses are designed to teach you the core competencies of public health and to expose you to people working in the field of public health in many different ways.
  • Supplement your degree: Customize your degree with one of our approved certificate programs.
  • Seek support when needed: Reach out for help if you find yourself struggling in your classes or Applied Practice Experience. We are all here to help you — see our key personnel to learn more about who you can go to for support for different needs. We want you to maximize your time in the program and succeed!
  • Communicate clearly with others: Effective communication is key to a successful MPH experience. Ensure that your communication is clear and concise. Identify and reach out to everyone directly impacted by a given situation. If you’re uncertain about who to contact or how to proceed, program staff are available to guide you through the process, help you follow protocols, and assist with problem-solving.
  • Participate in shared governance: Sit on one of the MPH program’s committees: Curriculum, Community Advisory or Steering Committee. We send out a yearly call to self-nominate for you to serve.

Program Overview

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Key Personnel and Contact Information

MPH faculty and staff members welcome the opportunity to meet with you and discuss your career goals, personalized educational plan for the program, and opportunities to stretch within and outside of campus.

Program phone and email:
608-263-7889
mph@mailplus.wisc.edu

Mailing information:
1170 Health Sciences Learning Center
Highland Avenue
Madison, WI 53726

Mission and Vision

MPH stakeholders, including the MPH Steering Committee, faculty, staff, preceptors, and students, collaboratively developed the mission and vision statements for the program. The program’s courses, activities, and events are planned and executed with these guiding principles in mind.

Curriculum
  • Curriculum overview and core courses: The MPH degree is a 42-credit program and students may enroll full-time or part-time. Full-time students complete the program in approximately two years. Students have up to five years to complete the program. In the event the program is not completed in five years, students must re-apply to the program and re-enrollment would need to be reviewed by both the MPH Program Student Promotions Committee and Admissions Committee.
    • All students are required to complete 30 credits of required core courses and seminars, six credits of electives and a six-credit Applied Practice Experience. A non-credit Integrative Learning Experience is also required.
  • Electives
  • Jump to: Applied Practice Experience (APEX) and Integrative Learning Experience (ILE)
  • Graduate competencies: The UW MPH degree curriculum is intentionally designed to prepare students for real-world public health practice. Our program emphasizes the development of specific competencies, including technical, interpersonal, and strategic skills, along with a thorough understanding of essential public health
    concepts and theories. Throughout the coursework, lessons, assignments, and assessments are tailored to teach and reinforce these various public health competencies, ensuring that students are well-equipped to address diverse public health challenges effectively.

Additional learning opportunities:

  • Dual degrees
  • Graduate certificates: Courses taken as part of an approved graduate level certificate will count towards the MPH program’s elective credits. All courses taken as part of the graduate certificates must be a 500-level course or above. More information on certificates can be found in the MPH Student Toolkit or you can ask your advisor(s).
  • Independent Study: Students may choose to take Independent Study, Reading, or Research credits to fulfill elective credit requirements. Students should plan to complete an Independent Study Approval Form and have it signed by their instructor. The form should include a description of the scope of the independent study, the products or projects, method of assessment, and how the independent study applies to the student’s MPH program. Contact your advisor(s) to obtain this form. Students may count no more than three (3) credits of Independent Study coursework toward their elective credit requirement.

Applied Practice Experience and Integrative Learning Experience

The Applied Practice Experience (APEX) is the experiential learning component of the MPH degree. Students apply what they have learned in classes to a real-world public health project aligned with their interests and career goals. Students work 240 hours with a preceptor at an organization (APEX site) on an APEX project, gaining practical experience to prepare them for their careers. Students also have the opportunity to explore public health career paths, see how public health work actually gets done in the workplace, and expand their professional network. To satisfy course requirements, students complete work products, self-reflections, and log their hours.

The Integrative Learning Experience (ILE) is the culmination of the MPH learning experience. It is a non-credit requirement that allows students to demonstrate their public health expertise and professional growth and signify that they are ready to enter professional practice. The ILE final written product typically builds upon your APEX.

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APEX Courses and Schedule

Courses

PUBLHLTH 787: The APEX Seminar
All students complete PUBLHLTH 787 to prepare for and plan their APEX project in collaboration with their preceptor. Students must be officially matched with an APEX placement site and preceptor by the date they begin PUBLHLTH 787.

PUBLHLTH 788: The Applied Practice Experience (APEX)
All MPH students complete a total of six credits of PUBLHLTH 788 for their Applied Practice Experience (APEX). All students must complete the core public health coursework (PUBLHLTH 780, 782, 783, 784, 785, and 786) and the APEX Seminar (787) before beginning their APEX.

Schedule

For most students in the UW–Madison MPH program, the APEX sequence follows this schedule:

  • Fall of year 1: Identify an APEX site and project.
  • Spring of year 1: Take PUBLHLTH 787 The APEX Seminar (one credit). This course supports students in finalizing their site, preceptor, and learning agreement.
  • Summer after year 1: Take PUBLHLTH 788 The Applied Practice Experience (APEX) (six credits). During this course, students complete the required 240 hours at their APEX site and submit deliverables that demonstrate professional growth and achievement of MPH competencies.

Students in dual-degree programs, those with part-time enrollment, or those following a customized program plan may complete PUBLHLTH 787 and/or 788 on a different timeline. Please consult your individualized program plan from Kathryn Emmert or Mindy Schreiner for the timing that applies to you.

APEX Projects

Each student’s APEX project is unique. APEX projects should align with the student’s interests and the needs of the APEX site. We welcome a wide variety of projects, provided they incorporate public health concepts and have a meaningful impact on population health.

Students are expected to be matched with a site by the time they begin PUBLHLTH 787. The details of the APEX project are planned during PUBLHLTH 787 in collaboration with the APEX preceptor.

Featured APEX projects

APEX Sites

Site Requirements

To ensure the APEX experience aligns with MPH learning objectives, students must complete their APEX project at a site that meets these criteria:

  • Engages in public health work or operates in a field closely related to public health
  • Can provide a clearly defined project with a scope of work appropriate for a graduate-level internship and a qualified preceptor who will offer mentorship, guidance, and regular feedback
  • Is willing to sign an Affiliation Agreement with the UW School of Medicine and Public Health

Examples of potential APEX sites include: public health departments or government agencies (local, state, tribal, federal), non-profit or community-based organizations, academic institutions or research centers, health care systems, private sector organizations involved in public health work.

APEX community partners

All APEX sites are subject to MPH program approval.

Site Location and Work Modality

Students may complete the APEX in person, remotely, or in a hybrid format, depending on the host organization’s capabilities and the nature of the work. Sites may be located within Wisconsin, out of state, or internationally (for more information on international APEXs, see the Global Health APEX section), as long as all program requirements are met. Students are responsible for all costs related to travel, housing, or relocation associated with their APEX site.

Students who plan to travel internationally while enrolled in APEX credits should inform the MPH program as early as possible. Additional approvals or oversight may be required before travel is approved. Student travel is subject to UW–Madison policies. For more information visit the UW–Madison International Division’s website and review the International Travel Guidelines and Policies.

Colorado APEX Sites

The Colorado Workers’ Compensation Act requires student interns to be covered by workers’ compensation insurance. The University of Wisconsin–Madison is not able to add students to its institutional workers’ compensation policy and the Colorado Department of Labor and Employment does not permit students to provide their own insurance. Prior to scheduling an APEX in Colorado, students must work with the Office of Student Services and the site to ensure that Colorado worker’s compensation insurance requirements will be met. If a student is not covered by a worker’s compensation policy, they will not be permitted to complete their APEX in Colorado.

APEX at Student Place of Employment

Students may complete their APEX at the same organization where they are employed, provided these conditions are met to protect the integrity of the academic experience and avoid conflicts of interest:

  • The APEX preceptor must be someone other than their employment supervisor and must not fall within the same chain of command
  • The APEX project must be distinct from their regular job duties and provide new learning opportunities

To formalize this arrangement, the student, work supervisor, and APEX preceptor must sign the Work Site APEX Commitment Agreement, confirming that all parties understand and will uphold these boundaries.

APEX Preceptor

During the APEX, students work closely with a preceptor at the APEX site. Preceptors oversee the day to day work of the APEX project, provide mentorship, and ensure that the APEX is a valuable learning opportunity. Students are expected to meet with their preceptor regularly during the APEX to update them on progress, receive project guidance and mentoring, and ensure proper progress.

Individuals who are interested in serving as a preceptor must meet these qualifications:

  • Have a breadth of knowledge and experience in population health evidenced by a master’s level or higher degree in an appropriate field and/or substantial professional experience (10+ years)
  • Be interested in and feel comfortable providing support and mentorship to students
  • Be an employee of the APEX site
  • Be willing to submit requested information and complete HR training requirements required to establish a zero-dollar appointment with the UW School of Medicine and Public Health
Paid APEX Opportunities

The MPH program encourages students to pursue paid APEX opportunities whenever possible. Compensation for APEX projects is determined by the APEX site and depends on the nature of the project and the availability of funding. The MPH program does not arrange or guarantee payment for APEX placements. While we are committed to advocating for and developing partnerships that offer paid opportunities, we also acknowledge that some valuable public health organizations may not have the resources to provide monetary compensation.

Students are encouraged to consider both paid and unpaid opportunities based on the potential for learning and mentorship.

Global Health APEX

Students can complete their APEX internationally by applying for the Global Health Applied Practice Experience (APEX) through the MPH program. Applications are due by the end of October each year for APEX to occur the following summer. Students are selected based on demonstrated past global health experience, knowledge, and skills. Students selected for the Global Health APEX are required to identify an international site for APEX placement that will allow the student to complete the 240 APEX hours.

Students who are interested in a Global Health APEX should contact the Community Engagement Manager by October 1 each fall to express interests and get more information about the application process.

More Global Health APEX information

International Student APEX Requirements

Due to federal regulations, international students attending university under a F1 and J1 visa must apply for Curricular Practical Training (CPT) through UW–Madison International Student Services prior to beginning their APEX. Students may apply after the ALA is finalized at the end of PUBLHLTH 787 and they are enrolled in PUBLHLTH 788 credits. Students will need to apply for CPT every semester they will be enrolled in PUBLHLTH 788.

More information about this can be found on the International Student Services website.

ILE Components

The ILE is a non-credit requirement for graduation. There are three components of the ILE:

  1. Final written product
  2. Poster presentation
  3. Portfolio

In addition, students must meet with their two public health mentors for an ILE review prior to graduation. This is a meeting where students will review all of the components of their ILE and reflect on their time in the program and their career path forward with their mentors.

Final Written Product

This product should be a stand-alone piece that:

  • Provides a comprehensive context of your work and encapsulates the full scope of your project and its impact
  • Demonstrates your ability to organize and synthesize multiple thoughts and public health competencies
  • Showcases your writing skills through a substantive, logically flowing piece of work

ILE final written products can take many forms. Prior examples include: program evaluation report, training manual, policy statement, legislative testimony with accompanying supporting research, toolkit, manuscript for peer reviewed journal.

Since your ILE final written product typically builds upon your APEX, you will begin to brainstorm ideas for it while planning your APEX in PUBLHLTH 787. After you finish your APEX, you will meet with your primary and secondary public health mentors to reflect on your APEX and hone your direction for your ILE final written product.

You will consult with and work closely with your mentors to conceptualize, draft, and edit your ILE final written product, and they ultimately will approve your final draft.

Your ILE final written product should be developed and delivered in a manner that is useful to the organization you worked with for your APEX. Your ILE final written product should also be provided to your preceptor at your APEX placement site.

Direct questions about the ILE final written product to the Community Engagement Manager, Danielle Smith.

Poster Presentation

Students must design a poster and participate in an oral poster session about their APEX project. Most students will participate in the MPH poster session, which occurs in May, during finals/graduation week. In certain circumstances, students are allowed to participate in an alternate poster session or submit a digital story, with approval from the MPH program. For more details about the poster presentation requirement, see the MPH Student Toolkit. Direct questions about the poster presentation to Kathryn Emmert or Mindy Schreiner.

Portfolio

Students must create a portfolio that includes examples of their work from throughout their time in the MPH program. This portfolio should showcase their achievements and growth in public health competencies. Additionally, the portfolio must include a current resume, a final reflection, and a personal mission statement. Questions about the poster presentation can be directed to Kathryn Emmert or Mindy Schreiner.

ILE Review

Prior to graduation, students must meet with their primary and secondary public health mentors to complete a formal ILE review. This review is designed to give students time with their mentors to reflect on their MPH experience, celebrate their growth, and discuss their career path forward after graduation.

Students will work with their public health mentors to schedule and plan this meeting, which typically lasts approximately 1.5 hours. During the ILE review, students will present and participate in a discussion with their public health mentors about their mastery of the program’s public health competencies. This meeting is an opportunity to receive feedback, gain insights, and solidify your professional development as students transition from the MPH program into their public health career.

More information about preparing for the ILE review can be found in the ILE Canvas course. Direct any questions about the ILE review to Kathryn Emmert or Mindy Schreiner.

Orientation and Compliance Requirements

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New Student Orientation

The online new student orientation is required of all incoming students and will provide detailed information needed to successfully complete your MPH.

The MPH program also offers an optional, but highly recommended, in-person new student orientation. This is an important time to meet your new cohort, professors, and program staff. During the orientation we will provide you with information regarding the curriculum, including the Applied Practice Experience, tips on how to be successful in the program, and have the opportunity to meet and network with current students and faculty.

Student Trainings

Students are key members of the SMPH community and as such are required to complete certain training and take specific actions to ensure they are in compliance with requirements set forth by the School of Medicine and Public Health and the University of Wisconsin–Madison. Students are required to complete these trainings and report completion via their orientation Canvas site.

  • Cybersecurity Awareness Training
  • HIPAA Privacy and Security Training
  • SMPH Shared Guidelines for Professional Conduct module

Compliance hub on the SMPH intranet

Health Documentation

The immunizations and health evaluations listed are recommended based on SMPH and/or the public health settings at which students complete their APEX. Students should be aware that external sites may have additional requirements including, but not limited to, background checks, drug screens, immunizations, and other health screens. While students may request waivers, placements cannot be guaranteed without a history of immunization and/or proof of positive titers.

Required Immunization

Influenza
All SMPH employees and students are required to either receive an annual vaccine or provide a waiver by a deadline established and communicated by SMPH Human Resources at the beginning of the flu vaccine season. UW–Madison University Health Services offers free walk-in clinics throughout campus to UW–Madison students.

View the full influenza vaccination policy

Recommended Immunization and Health Evaluation

Students participating in MPH program activities often interact with vulnerable communities and organizations serving them. Students should follow the vaccination and health screening policies of their host organization. As good public health policy, we strongly recommend students complete the COVID-19 vaccination and tuberculin skin test.

COVID-19
UW–Madison recommends students receive a COVID-19 vaccine. The MPH program also encourages students to receive all recommended booster doses. The vaccine is available through University Health Services at no cost to students.

Tuberculin Skin Test/Annual TB Health Evaluation
A two-step tuberculin skin test is recommended for first-year students and a single skin test is recommended on an annual basis thereafter by UW–Madison University Health Services. The first skin test should be completed prior to beginning the MPH program. The second test can be performed at University Health Services when enrolled during the first semester of coursework. A clinical evaluation is required at the time of the first positive skin test and may require a blood serum test. Students known to have a positive skin test should contact Student Services to complete a questionnaire and will be required to provide an annual update of their health status relative to tuberculosis.

Expectations

This handbook covers many details on the expectations we have of UW–Madison MPH students. A high level summary of the expectations we have of our students includes, but is not limited to:

  • Academic integrity: Avoid plagiarism, cheating, and falsification of records. Ensure all work is original and properly cited.
  • Professional conduct: Exhibit professionalism, punctuality, and ethical behavior, and respect confidentiality in all interactions with program faculty and staff, other students.
  • Adherence to policies: Review and follow all policies in the MPH student handbook, including guidelines on academic integrity and professional conduct.
  • Clear and proactive communication: Check and respond to emails regularly and promptly, seek clarification and guidance when necessary, and communicate proactively about challenges and support needs.
  • Curiosity and engagement: Actively prepare for and engage in all assignments, coursework, and APEX/ILE activities. Commit to being a curious and open learner, eager to learn from faculty, mentors, and the larger public health community.
  • Respectful collaboration and conflict resolution: Be enthusiastic about working with others collaboratively — recognize everyone’s unique skills and perspectives and maintain a respectful and open attitude. Address conflicts with curiosity, extend grace, avoid defensiveness, and seek help from program staff when needed.
  • Growth mindset: Be open to feedback and view it as a valuable opportunity for learning and professional development. See mistakes as a normal part of the learning process that cannot be avoided and use mistakes to help you grow. Maintain humility and self-reflect on your behavior and experiences in the program to understand your strengths and limitations, and engage in continuous self-improvement.
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Professional Behavior

As part of a professional degree program, students are expected to conduct themselves in a professional and responsible manner that reflects positively on themselves, the profession, and the MPH program. Improper conduct, both academic and non-academic, is incompatible with a career in the health disciplines. The MPH program will enforce SMPH policies and standards for academic integrity and professionalism. It is the student’s responsibility to familiarize themselves with the rules and standards noted in this handbook. Students who fail to meet the expectations and policies specified in this handbook may be subject to disciplinary actions, which may include academic probation, suspension, or dismissal from the program.

The Professional Behavior Code (DOCX) includes examples of violations; however, it is important to understand that these examples are not all-inclusive, and in fact represent a few brief illustrations. Not all violations are considered equal and the severity of the penalty will determine the sanction. A serious breach of ethics, including dishonest acts, unethical behavior, discrimination, or confidentiality, may lead to prompt dismissal from the program. Every attempt will be made to apply the Professional Behavior Code fairly and consistently in all situations.

SMPH shared guidelines for professional conduct: Outline expectations for professionalism within the community. These guidelines emphasize respect, integrity, and accountability, and aim to foster a positive learning and working environment. They cover how to handle mistreatment, ethical behavior, and professional interactions.

Email Communication and Calendar Management

Email

Email is the primary method through which we will communicate important information to you, which can have significant consequences if not read or acted upon. All students are assigned a wisc.edu email address, which the MPH program uses exclusively for official communication. We ensure that our emails contain information relevant to your academic journey, so it is crucial to read all emails thoroughly and respond as requested. Responses should be in line with professional decorum, typically within 48–72 hours, unless you have set an out-of-office notification.

Utilizing email appropriately is a crucial professional skill that you will need to learn effectively for a successful career in public health. Mastering clear, concise, and respectful email communication is essential for collaborating with colleagues, engaging with stakeholders, and managing professional relationships. Developing strong email skills will enhance your ability to convey important information, request assistance, and maintain professionalism in all your interactions.

Here are a few considerations and tips to keep in mind regarding email during your time in the program:

  • Check regularly: Make it a habit to check your wisc.edu email frequently.
  • Respond promptly: Aim to respond to emails within 48–72 hours, adhering to professional standards and respecting others’ time.
  • Be clear and concise: Ensure your emails are clear and to the point. Provide all necessary context and information to avoid confusion.
  • Follow up: Given the volume of emails received by professionals in today’s world, it is possible that messages may be overlooked. If you do not receive a response within a week, it is appropriate and necessary to respectfully follow up.
  • Proofread: Before sending, proofread your emails for spelling and grammar errors to maintain professionalism.
  • Maintain professional tone: Use a respectful and professional tone in all communications, regardless of the recipient.
  • Allow reasonable time for responses: Keep in mind that professionals have many important responsibilities and may not be able to respond immediately.
  • Use subject lines effectively: Write clear and relevant subject lines to help recipients understand the purpose of your email at a glance.

Calendar

Using a calendar system is another key professional skill essential for managing the numerous assignments and activities you’ll encounter in the MPH program. A well-organized calendar helps you keep track of important deadlines, meetings, and tests, and helps you stay on top of your responsibilities. Without a system, it can be challenging to manage multiple commitments effectively. Make it a priority to record all deadlines, appointments, and meetings, and adhere to them diligently. Missing appointments or failing to meet deadlines can negatively impact your professional reputation and academic progress. By leveraging a calendar system, you can stay organized, avoid conflicts, and ensure you fulfill your commitments reliably.

Video Conferencing

The MPH program uses video conferencing platforms such as Zoom, Microsoft Teams and Webex frequently for 1:1 meetings, classes, group work and other academic programs. Students are expected to be familiar with said technology and its appropriate usage in classroom settings and otherwise. Students should know how to link Zoom and other virtual meetings to their calendars and invite guests to the meeting as appropriate.

As students use virtual spaces to participate in classes, projects, meetings and field work, it is important to keep etiquette in mind.

Preparation:

  • Stable internet connection: Ensure a reliable internet connection to avoid disruptions.
  • Quiet environment: Choose a quiet, distraction-free area for your meetings.
  • Appropriate background: Opt for a clean and neutral background or use virtual backgrounds if necessary.
  • Check equipment: Test your microphone, camera, and speakers before the meeting to ensure they are functioning properly.

Professionalism:

  • Punctuality: Join meetings on time. Logging in early can help resolve any technical issues before the meeting starts.
  • Appropriate attire: Dress professionally, as you would for an in-person meeting.
  • Preparing an agenda: Share an agenda in advance if you’re leading the meeting, and stick to it to keep discussions focused.
  • Use of video and screen sharing: Keep your video on to facilitate better communication and use screen sharing effectively to present information.

Engagement:

  • Active participation: Engage actively in discussions and contribute to the conversation.
  • Non-verbal cues: Use non-verbal cues like nodding and hand-raising to communicate and show engagement.
  • Note taking: Take notes during meetings to capture important information and action items.
  • Communication: Communicate clearly and respectfully. Use chat functions for side conversations and questions without interrupting the main discussion.
Use of Artificial Intelligence and Social Media

As you progress through the program, we encourage you to explore and practice using artificial intelligence (AI) tools to enhance your skills for future job roles. However, the use of AI tools for assignments will be governed by each instructor’s specific policies and preferences. Given that instructors may have different perspectives on AI, it is essential to understand their individual expectations regarding AI use. If you do not see a clear policy outlined in a course syllabus regarding AI use expectations, it is your responsibility to proactively seek clarification from your professor. This includes asking whether AI use is permitted for assignments and, if so, how it should be cited. Using AI tools in a manner that contradicts an instructor’s instructions may be considered academic misconduct.

We encourage you to be mindful of how you use social media. Always maintain professionalism and respect in your online interactions. Avoid sharing or commenting on content that could reflect poorly on yourself, the program, or the public health profession. Before posting or commenting, consider how your content might be perceived by others and ensure it aligns with the values and standards of UW–Madison and the field of public health. For more information, see the Personal Social Media Use policy at SMPH.

Degree Credit Requirements and Graduation Procedures

To fulfill degree requirements, all courses must be completed with a satisfactory grade. Specifically, students must achieve a grade of C or better in courses graded A-F or receive a “Satisfactory” grade in courses evaluated on a Satisfactory/Unsatisfactory basis. If a satisfactory grade is not achieved, the student will need to repeat the class in order for it to count towards their degree requirement. Students are allowed one retake of a course. Students may not graduate with incomplete grades on their transcript.

It is strongly recommended that all courses taken for the purpose of meeting degree requirements for the MPH program be taken for a letter grade (A-F). In some cases, approved electives or required seminars, such as independent study and research courses, may be offered for a grade of Credit/No Credit, or Satisfactory/Unsatisfactory. Students may take no more than three credits of elective coursework for degree credit which are graded in this manner. All courses taken for degree credit, regardless of the manner by which they are graded, must meet the requirements of the MPH program.

Students must plan ahead for the completion of all degree requirements and graduation paperwork. Students must notify the MPH program office of anticipated graduation no later than two weeks after the start of the term in which they will complete all degree requirements.

At the time of graduation all degree requirements must be completed, including coursework, APEX, and ILE components, and the ILE review. All required paperwork must be submitted to the MPH program before the students graduation warrant can be signed. All incomplete grades (“I”) must be resolved and satisfactory grades received.

Incomplete Grades

Incomplete (I) is a temporary grade assigned by an instructor when a student is not able to complete course work at the end of a term due to unforeseen circumstances. After satisfactory completion of remaining course work, the Incomplete (I) grade will be changed to the grade earned by the course work.

If you are unable to finish coursework by the end of the term, you may request an Incomplete from the course instructor. They will review your situation and, if approved, work with you to develop a plan for completing remaining work. For Incomplete grades in PUBLHLTH 788 (The Applied Practice Experience), the APEX preceptor also has to approve the Incomplete.

Incomplete (I) grades must be resolved by the end of the subsequent semester. For extensions beyond the start of the next semester, students must collaborate with the course instructor to draft an MPH Course Completion Plan. This plan must be approved and signed by the student, the course instructor, and the MPH program. For APEX Incompletes, the APEX preceptor must also sign the form.

Unresolved Incomplete grades will lead to remediation with the program with input from the MPH Program Promotions Committee. Failure to resolve Incomplete grades in a timely manner will result in a failing grade. Additionally, students may be placed on academic probation or required deceleration and/or dismissed from the program and SMPH for failure to complete remediation associated with incomplete grades. More information about probation and dismissal can be found under the student progress section of this handbook.

Students may not graduate with Incomplete grades on their transcript.

Transfer Credits, Waiver and Substitute Courses

Students may petition the Curriculum Committee through the MPH Student Coordinator to transfer credits, waive courses, or substitute courses.

The Curriculum Committee must approve the use of transfer credits, waivers and substitutions toward MPH degree requirements. Students must complete a Course Transfer, Waiver & Substitution Form and submit it to the MPH Student Coordinator. The Curriculum Committee is the final authority on the use of transfer credits, waivers, and substitutions.

The Curriculum Committee will review and consider the request where the student provides compelling evidence for wanting to substitute a course from another institution for one of UW–Madison’s courses. Reasons such as scheduling conflicts are not considered to be compelling.

Criteria for consideration:

  • Courses must have been taken within the past five years in a CEPH Accredited program
  • Courses must have received a B or higher
  • Total courses transferred into the MPH program may not exceed 12 credits
  • Courses must have been taken as a graduate student or special student

Approval process:

  • For each course being considered, submit three documents to the MPH program:
    • A cover letter
    • Request for Transfer Substitution or Waiver Course Form
    • Copy of the syllabus for each course to be reviewed
  • Core course transfer requests: Course transfer request documentation will be distributed to the core course instructor who will make a recommendation to the Curriculum Committee
  • Elective course transfer requests: Course transfer request documentation will be reviewed by the Curriculum Committee
  • Course substitution requests: Course substitutions will be considered by the Curriculum Committee

Core course substitution: The MPH program strongly encourages all MPH students to take their core courses at UW–Madison. It is rare that the Curriculum Committee allows the substitution of one or more core courses. However, students who wish to substitute a core course may submit the paperwork for a previous course to be considered for approval.

SMPH Shared Policies

As part of the School of Medicine and Public Health (SMPH) and the larger UW–Madison campus, the MPH program follows shared guidelines and policies outlined by SMPH and campus. Important policies that you need to be aware of as a student:

Visit the UW–Madison policy library

Student Progress and Leave of Absence

The MPH program reviews the progress of active students on a regular basis. Advancement to the next semester is dependent upon satisfactory academic performance and professional conduct. Failure to meet satisfactory academic performance and professional conduct will result in the student progressing through disciplinary review and action steps:

  1. Remediation
  2. Probation
  3. Deceleration
  4. Dismissal from the program

Students must maintain an active student status to keep their access to all student services, resources and facilities. The MPH program defines an active student as one who is making adequate progress towards their degree. For dual students, progress towards one or both of their degrees is expected. This typically means students will be enrolled in at least one course that counts towards the completion of their degree. For students who have completed all required courses and are pending completion of their ILE, they will have one additional semester to be considered an active student for the purpose of completing degree requirements.

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Remediation

When a student is unable to demonstrate sufficient mastery of course knowledge, skills, and/or professional attitudes as determined by the course directors or program faculty, they will be placed on remediation. This also occurs when students are assigned Incomplete grades.

Students who do not get a satisfactory grade in a course required for degree credit will be required to retake the course for a second time to replace the poor grade and/or take additional coursework as approved by the appropriate MPH committee. Any student required to remediate may be delayed in the timing of graduation.

Individual plans for remediation are designed by the course faculty and may include, as appropriate, assignments, coursework, and/or mentoring. These components must be successfully completed according to the established timeline.

If a student fails all remediation attempts then the student’s case will immediately be brought up to the MPH Promotions Committee for further consideration. According to the Academic Standards for Health Professions Programs (Non-M.D.) policy, failure to maintain good academic standing will result in the student taking one of three actions:

  • Required to remediate by completing additional requirements
  • Required to decelerate
  • Dismissed from the program

Depending on the gravity of the situation, the decision of the MPH Promotions Committee can be for dismissal without consideration for probation, remediation, or deceleration. Refer to the linked policy.

Probation

Academic probation is a very serious matter and acts as official notice to the student that improvement in performance is required for progression in the program. While on academic probation, students are ineligible for teaching assistant positions and other leadership positions within the MPH program.

Students are placed on academic probation for these reasons:

  • A semester or cumulative GPA below 3.0: If a semester GPA of 3.0 is not attained during the next semester of full-time enrollment (or eight credits of enrollment if enrolled part-time) the student will be flagged for the Student Promotions Committee for further action which may include dismissal from the program.
  • Receiving an unsatisfactory grade in any courses for MPH degree credit: All MPH core courses must receive a grade of “C” or better while also maintaining the 3.0 GPA mentioned.
  • Unresolved Incompletes: If a student does not finish the work for an Incomplete grade within one semester, and does not have a signed MPH Course Completion Plan in place, they will be in unsatisfactory academic standing and could face disciplinary action.

Continued and unaddressed Incompletes will be flagged for the Student Promotions Committee for further action which may include deceleration or dismissal from the program. For more information about Incomplete grades, see the Incomplete policy.

The program reviews the academic performance of all students on probation. Based on academic performance, the program may: 1) remove probationary status, 2) continue probation, or 3) if a probationary student’s progress fails to adequately address the deficiency, may refer the student to the MPH program’s Student Promotions Committee for further action, including deceleration or dismissal from the program.

Deceleration

Deceleration is reducing the number of credits from a full-time status to part-time status. This could mean taking as few as one course per semester.

Deceleration for PUBLHLTH 788 (APEX) requires approval from the Community Engagement Manager in collaboration with the APEX preceptor. Deceleration for PUBLHLTH 788 can only occur one time.

Deceleration will be recommended by the Student Promotions Committee because of academic or professional reasons or at the request of a student in the event of exceptional personal need. Any student required to decelerate may be delayed in the timing of graduation.

Dismissal From the Program

Dismissal is the immediate termination of student status. If a student has been dismissed, they have no active standing as an MPH student during the reconsideration process. A student who has been dismissed from the MPH program may appeal the decision. Please refer to the program level student appeals procedure (DOCX).

Leave of Absence or Withdrawal

The purpose of this policy is to define policy and procedure for students to request a leave of absence or withdrawal from the UW–Madison MPH program. A Leave of Absence (LOA) is a suspension of coursework for at least one semester such that a student is not enrolled in any courses.

There are two types of LOA:

  1. Student-Initiated LOA: The student elects to suspend coursework. Most often this is done for personal or health reasons.
  2. Mandated LOA: The Promotion Committee suspends a student’s participation in some or all activities.

Students who are granted leaves of absence are not permitted to enroll in courses offered in the MPH curriculum. If a LOA is granted for the current semester after it has begun, the student must withdraw from courses following the university-defined procedure.

Students on financial aid are encouraged to inquire about the possible impact of a leave on their loan status.

Student-Initiated Leave of Absence

Students who find it necessary to request a leave of absence must submit a written request to the Academic Program Manager (Mindy Schreiner) or the MPH Student Coordinator (Kathryn Emmert). Student-Initiated LOA requests are reviewed internally by the MPH program and approval is dependent on the reasons and goals for the leave. The MPH Promotions Committee is consulted if further guidance is necessary.

A leave of absence may be granted at the discretion of the MPH program within these guidelines:

  • The student is in academic/non-academic good standing (as defined in the Academic Standards for Health Professions Programs (Non-M.D.) policy).
  • The maximum leave of absence will not exceed one year. Only a decision of the MPH Promotion Committee can grant an exception, which is highly unusual.
  • Students must contact the MPH program prior to the start of the intended term of return to discuss any re-entry requirements.
  • Re-entry requirements will be determined by the Promotions Committee and may include repeating courses. Permission to re-enter will be granted on a space-available and case by case basis.
Leave of Absence for Medical Reasons

When a leave of absence is requested for medical reasons, a written evaluation from a health care provider may be required.

When reentry to the MPH program is sought after a leave of absence for medical reasons, a written evaluation from a health care provider may be required.

When the reason for a medical leave is associated with a newly acquired physical or learning disability, the student must be reviewed by the Promotions Committee.

Maternity or Paternity Leave of Absence

Students who have or adopt a child during their tenure in the MPH program may take a leave of absence before and/or after the child arrives.

Mandated Leave of Absence

The MPH Promotions Committee is empowered to place students on a mandated leave of absence in cases where there is risk to student health/safety, and/or the safety of others. These guidelines will apply:

  • Re-entry requirements will be determined by the Promotions Committee.
  • The Promotions Committee must approve return to coursework.
  • While on a mandated leave of absence a student may not participate in program courses and/or activities.

Impact of Leave of Absence on Progress in MPH Program

The degree plan for MPH students is sequential and requires that courses be taken in a specific order with some flexibility. Courses are often taught once each year. When an approved leave of absence interrupts the degree plan, the MPH Academic Program Manager and the Promotions Committee may design a revised degree plan specific to that student. This may lengthen the program and delay graduation.

Withdrawal From the Program

Students are permitted to withdraw from the program at the student’s discretion following the university defined procedure. Please review the procedure for withdrawing from the UW. Unless a Leave of Absence is requested and granted, withdrawal from courses constitutes withdrawal from the MPH program.

Student Services and Resources

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MPH Student Toolkit

The MPH Student Toolkit is a Canvas course that is available on an ongoing basis. This resource contains tons of key information relevant to our students, and it also provides supplemental materials and tips and tricks on how to be successful in the program. Whenever you have a question regarding anything related to the MPH program, the Toolkit is the first place you should go to find the answer. If you still have questions after reviewing, reach out to an MPH program staff member.

The MPH Student Toolkit is only available to current MPH students.

Health Sciences Learning Center Spaces and Access

The Health Sciences Learning Center (HSLC) at UW–Madison is a dynamic academic hub that supports interdisciplinary education in public health, medicine, and the health sciences. MPH students benefit from access to collaborative learning spaces, the Ebling Library, and cutting-edge resources that foster evidence-based practice and community-focused research.

Ebling Library

MPH students have access to Ebling Library, located on the second floor of the Health Sciences Learning Center (HSLC). The library provides a wide range of resources and study spaces to support their academic and research needs.

SMPH Student Lounge

All SMPH students have access to a student lounge located at 1207 HSLC. This is a great place for students to play games, watch TV, and connect with friends. You can gain access to this space with your Wiscard.

Student Identification Badges

To enhance security and ensure that individuals in SMPH facilities are authorized to access these facilities, all SMPH faculty, staff, and students must have their Wiscard visible and displayed at chest-high level while in all SMPH facilities (e.g. HSLC and WARF), UW Health facilities and other non-SMPH facilities at which SMPH workforce members provide services (e.g. Meriter). More on Wiscards

Occupant Emergency Plan

The SMPH Occupant Emergency Plan (OEP) is an all-hazards plan designed around a building’s unique layout and function. The primary purpose of the OEP is to provide guidance to building occupants in the event of an emergency, such as a tornado, active shooter, gas leak or bomb threat.

The OEP provides life-saving information to the occupants of the building. Occupants need to know when it is appropriate to evacuate a building, when to shelter in place, and when to hide. This and further life-saving information is found in the OEP.

Every building that has a completed and approved OEP is required to hold at least one emergency drill per year. These drills will test the building occupants with a scenario they may face in real life. Note that the yearly OEP drill is in addition to the required yearly tornado and fire drills.

Student Opportunities

Networking

During their time in the program, students are encouraged to actively network to enhance their professional development. They are advised to join the Wisconsin Public Health Association as student members, providing them with valuable connections and resources within the public health community. Additionally, students are encouraged to attend events hosted by the School of Medicine and Public Health, as well as other campus-wide events, to expand their professional network, gain insights from experts in the field, and engage with peers and faculty members. This proactive approach to networking helps students build a strong professional foundation and opens doors to future opportunities.

Gamma Xi Chapter Delta Omega Honorary Public Health Society

The UW–Madison MPH program created a chapter (Gamma Xi) of the Delta Omega Honorary Society in Public Health in January 2013. Delta Omega is a national honor society existing to encourage research and scholarship among graduate students of public health and to recognize attainment and achievement in the field of public health. Students, faculty, alumni, and honorary members are elected each year based on meeting high academic standards and outstanding performance in scholarship, teaching, research, and community service. Election of membership in Delta Omega is intended to recognize merit and to encourage and expand excellence in and devotion to public health work.

Eligibility: Students become eligible for nomination to the Delta Omega Honorary Society as they get close to completing their degree(s). Eligible students must demonstrate a clear intent to pursue a career in public health and are nominated by MPH faculty or staff. Nominations are based on academic excellence and consider the student’s commitment to the public health profession, ethical conduct, and professional integrity. Additional consideration is given to leadership, service, and scholarly contributions, as well as active engagement in the MPH program (e.g., coursework, APEX, MPHSO) and consistent professionalism in interactions with peers, faculty, staff, and the broader public health community.

Academic Advising

Core Courses and Electives

Academic advising is a process in which an advisor helps students understand and navigate their educational path. Advisors provide guidance on course selections and degree requirements. The goal is to support students in achieving their academic and career objectives while ensuring they make informed decisions about their education.

The Academic Program Manager (Mindy Schreiner) and the MPH Student Coordinator (Kathryn Emmert) serve as the academic advisors for the UW MPH program. In general, MPH exclusive students will work primarily with Kathryn Emmert and dual degree students will work primarily with Mindy Schreiner. Both of them are available to help you with academic issues (course requirements, electives, degree progress, graduation, transfer courses, dual degree process) and personal issues (leave of absence, withdrawal).

You will be provided a customized MPH Program Plan when you begin your program that outlines the curriculum requirements and when you plan to take each course/meet each requirement. The Program Plan is designed to help students stay organized and track their progression. Students are expected to update their Program Plan at the end of each semester. Each semester, you should review and update your MPH program plan with your grades from the previous semester, current courses you are enrolled in, and courses you plan to take in the future. Your Program Plan should be updated prior to meeting with your Academic Advisor.

You should inform your advisor(s) about any issues you are encountering that may impede your progress in the program. They can provide advice or potential solutions and refer you to supports available within the MPH program or elsewhere in SMPH or on campus.

Applied Practice Experience

The Community Engagement Manager advises students on potential Applied Practice Experience (APEX) site/project opportunities and APEX project requirements through group APEX information sessions and individual advising sessions. Students are expected to schedule at least one individual meeting with the Community Engagement Manager to discuss their APEX plans prior to enrolling in and beginning PUBLHLTH 787 (The APEX Seminar). The Community Engagement Manager serves as the instructor for PUBLHLTH 787, and during that course, additional support and guidance will be provided on how to plan an APEX that meets the student’s career goals, the needs of their APEX site, and the MPH program requirements.

Integrative Learning Experience

Your main support for the Integrative Learning Experience (ILE) will come from your public health mentors; more information about this can be found in the public health mentors section. Because it builds on your APEX, the Community Engagement Manager can also provide guidance regarding your ILE final written product. Direct questions about other components of the ILE, such as the poster presentation, portfolio and ILE review, to your academic advisor(s).

Public Health Mentors

MPH students benefit from two public health mentors while in the program:

  1. Primary mentor: Students are assigned a primary mentor when they enter the program based on their interests and goals. The primary mentor will guide you throughout your academic journey, assist with navigating the program, provide advice on coursework, and support your professional development. It is important to connect with your primary mentor early in your MPH degree to help acclimate to the program and get oriented smoothly.
  2. Secondary mentor: As you plan your APEX in PUBLHLTH 787, you will select a secondary mentor based on your APEX project topic and career goals. This mentor will offer specialized insights and support for your APEX project and help you connect with relevant resources and networks in your field. APEX public health mentor profiles

Both your primary and secondary mentors will help you achieve your academic and professional objectives. They play a particularly important role in helping you complete your Integrative Learning Experience (ILE) by:

  • Helping you reflect on your APEX and decide on an appropriate ILE final written product.
  • Guiding you through the conceptualization, writing, and editing, and approving the final draft of your ILE final written product.
  • Meeting with you prior to graduation to review your portfolio and help you reflect on your time in the program.
  • Signing off that your ILE is complete.

You should plan on meeting or checking in with your public health mentors periodically throughout your tenure as a student. It is the student’s responsibility to be active in their engagement with their mentors, to regularly reach out and check-in to update them on your progress in courses and in professional goals.

Course Instructors and Teaching Assistants

We are fortunate to have a dedicated and knowledgeable team of instructors in our program who bring deep expertise and real-world experience in public health. Our instructors are not only passionate about teaching but are also actively involved in various public health initiatives, research projects, and community engagement efforts. They are invested in your success — never hesitate to reach out if you need clarification on course concepts or assignments, or if you are falling behind or not understanding course material.

Additionally, your teaching assistants (TAs) are available to help you understand your courses and assignments, having been in the same place last year. They offer a valuable perspective and can provide guidance and support based on their recent experiences.

Tuition, Financial Aid and Assistantships

Students are charged tuition for all 42 credits of the MPH degree, including the six credits of the Applied Practice Experience. The MPH program does not secure or provide funding for students. Students are responsible for finding their own sources of funding, such as loans, grants, scholarships, or assistantships.

Please contact the University of Wisconsin–Madison Office of Student Financial Aid for information regarding loans and scholarships available to MPH students.

Brianne Camacho, SMPH Director of Financial Aid and Financial Wellness Advising with the UW–Madison Office of Student Financial Aid is available to meet with current students about financial aid questions. She can be reached at 608-263-3800 or send Brianne an email.

Teaching, Project, and Research Assistantships are the primary form of financial assistance for graduate/professional students outside of student loans. Teaching Assistants (TA), Project Assistants (PA), and Research Assistants (RA) are required to work a minimum of at least thirteen hours per week (a 33-1/3 percent appointment) to receive a waiver of tuition, comprehensive health insurance, and a stipend. Stipend values vary based on the type and percentage of appointment.

To offer transparency and opportunity for all students, the program will regularly send a survey to gauge interest in serving as a Teaching Assistant within the program. This form guides the faculty in choosing TAs for their courses. Most other assistantships are filled through informal networking. To maximize your opportunity to acquire one, thoroughly pursue these channels:

  • Network with faculty, mentors, staff support people and other graduate students in areas where you may possess appropriate skills, teaching experience, and/or technical expertise.
  • Look outside of the MPH program and Population Health Sciences Department. Your skills may be valuable in other departments. Reach out to departments or programs on campus that align with your previous degree(s) to inquire about potential opportunities.
  • Pay attention to the MPH biweekly newsletter. In order to streamline communication, we do our best to include all opportunities into the newsletter.
  • Check all sources of postings for campus positions, including the UW Student Job Center, GradConnections newsletter, and professional listservs.

Faculty expect students to have taken the course previously if the course is in the same home program or have some background in the topic. Students cannot be simultaneously enrolled in the course that they are TAs for.

Conference and Travel Grants

A limited amount of support (usually $100-$250) is available from the MPH program for current students who will be traveling to conferences to present the results of public health research or practice. All recipients must be enrolled in the MPH program (dual degree must be presenting work from their time in the MPH program) at the time of the conference to be eligible to receive funding.

Preference will be given to students who:

  • Do not have a funded project assistant or research assistant position
  • Have not received another scholarship
  • Have not previously received an MPH Travel Grant

Conference and Travel Grant applications will be reviewed on a rolling basis with decisions being issued within two weeks of the request date. There is a limited amount of funding available, and it will be awarded on a first come-first served basis. When funding has been allocated there will be no additional awards.

To request funding for research or conference travel, please complete the travel grant application which will include this information:

  • Summary describing your need for travel and a brief overview of your research or conference paper
  • Campus mailing address, phone number, and e-mail address
  • Abstract of your paper or presentation
  • Documentation that confirms the acceptance of your abstract by the conference sponsors
  • Itemized budget that outlines your travel expenses and related conference costs
  • Conference brochure
Health and Wellness

We encourage all of our students to prioritize their health by actively engaging in self-care and health-promoting behaviors. Maintaining a balanced approach to physical, mental, and emotional well-being is essential for your success in the program and beyond. Taking care of yourself ensures that you are able to perform at your best and manage the demands of your academic and professional responsibilities effectively.

If you find yourself struggling with your physical or mental health, please seek support. While all MPH program staff are open to speaking with students about challenges, Megan Malone, Learning Specialist, is specifically available to meet with students to provide support and connect them with resources.

The UW–Madison campus is committed to assisting students with stress and mental health concerns. There are numerous resources available to support you. More information about the various support options can be found in the Mental Health Services module of the MPH Student Toolkit on the Canvas site.

University Health Services (UHS)

UHS Mental Health Services